This page contains the job descriptions of some of the posts
held by club officials
Job Description For Natcor CT
Pairings & Results Secretary
1)
Arrange
pairings between members on request.
2)
Pairings
between players are determined by their current position in the CT table.
3)
Approximately
4 points up or down between them.
4)
Avoid
pairing players with the same opponent within in 12 months unless requested by
both.
5)
Keep a
record of pairings and results.
6)
Buy 2nd
class stamps, envelopes and game cards.
7)
Photocopy pairing
notices.
8)
Fill in pairing
notices and send to the players (score card to accompany pairing notices to the
player with the first move).
9)
Record results and
new pairings on record cards.
10) Record
results and new pairings in a book.
11) Record
results and new pairings on record sheet.
12) Send
results and new pairings record sheet to CT recorder each month.
Job Description For Natcor CT
Controller
1)
Adjudicate
on disputes.
2)
Seek to get players
in the CT to resolve disputes between themselves.
3)
In the event that
this is not possible, decide on disputes according to the rules of
correspondence chess and Natcor's CT rules.
4)
Investigate
allegations of defaults and determine the outcome of such matches (i.e. whether
to declare void or award wins by default, if necessary adjudicating positions)
5)
Liaise with other CT
officials on the results of decisions at 2 & 3 above.
6)
If in doubt or you
would prefer to seek another opinion on your decision then the other committee
members are always at your disposal.
Job Description For Natcor CT
Recorder
1)
CT Pairings &
Results Secretary forwards all pairings and results to the CT Recorder each
month: (usually around the 1st).
2)
Add new pairings to
the relevant members’ pairings cards in the "card-dex".
Highlight which game is being played as white by underlining the pairing number
in red ink (this becomes important when recording the result).
3)
Enter any results
onto both players’ results cards:
4)
Add up score and
amend the CT charts accordingly (a Microsoft Excel program helps).
5)
Write up comments for
the editor of EP about all new CT results to go alongside the new chart
positions (mention as many members’ names as possible and have fun with it).
6)
No Results Box: a
little mention to those members (usually new) that have CT games on the go but
no results yet.
7)
Awaiting removal from
CT: write up a printed warning for the editor of EP to members that have run out
of CT pairings stating that they have 3 months to apply for more pairings before
being deleted from the CT charts.
8)
Send all info
(usually via email) to the EP editor for inclusion in monthly magazine.
9)
Be sure to back-up
all computer files on CD floppy disc.
10) Ensure
any member who achieves capitals will retain them for
life.
Job Description For The Natcor
Recruitment Officer
1)
Determine
and implement recruitment strategy to secure appropriate members for the club.
2)
Recruit members by promoting all our virtues. En-Passant, tournaments,
the RGCT and our social magazine, The Oracle.
3)
Contact over-the-board chess clubs throughout the UK.
4)
After contact is made, supply the organiser with a flyer for their notice
board and signing-on packs containing information about Natcor.
5)
Make all contacts aware of Natcor’s web site.
6)
Advertise on CEEFAX, in chess magazines and any other chess papers.
7)
To people who make enquires about Natcor send an application form,
introductory document (two pages) and a sample EP.
8)
To applicants who fill in their application form and submit a cheque,
send a thank you letter, a set of rules and a copy of Natcor’s constitution.
9)
Pass cheque and all information about new members on to Natcor’s
Treasurer as quickly as possible.
10)Keep Natcor’s committee informed via
committee mail of progress, plans and contacts.
Job Description For The Editor Of En
Passant
1)
From the bank of book
reviews and games, select the ones for inclusion.
2)
Sort items received
into email, postal and telephone submissions.
3)
Read submissions and
select the ones for publication.
4)
Check spelling and
grammar on all items.
5)
Type all items into a
Microsoft Word document (this allows the editor to estimate the space required).
6)
Re-format any items
not in MSWord (sometimes submissions are in Exce)l. Re-size Excel tables for the
Reg Gillman Continuous Tournament.
7)
Enter items for the
new issue and proof read (a good tip from an old chap in the printing trade.
“read backwards and then you aren’t anticipating”). In other words don’t
anticipate!
8)
After deadline
(usually 8th of the month), decide how many pages the magazine will contain;
either 20 or 24.
9)
When complete, print
out the A4 sheets (2 pages per sheet)
10) Post
final copy to Distribution Secretary; who takes them to Prontaprint and after
collection, collates and distributes the copies.
11) The
Editor quite often receives questions etc that should be directed to controllers
redirect these and contact the sender(s) to let them know why there’ll be a
delay with their query.
12) Answer
any other questions by direct contact rather than via the magazine (unless the
query is relevant to members in general).
13) Be
sure to back-up all computer files on CD or floppy disc.
Job
Description For The Natcor
Returning
Officer
"To oversee and organize any policy motions submitted by members of the
club"
1)
Section 9 of the club
constitution sets out the tasks and procedures for the Returning Officer to
adhere to.
2)
Integrity is really
the key word for any Returning Officer to consider during a policy motion and
ballot.
3)
When posting out
ballot papers (via En Passant) ensure that papers are numbered in order to
counteract any photocopying of such ballot papers and hence vote rigging. Close
liaison with the EP editor is essential.
4)
The Returning Officer
shall notify the result to the Chairman, Secretary and editor of "En
Passant" within one week of the date fixed for receipt of the ballot
papers.
5)
Report
results to the Webmaster as soon as possible.
Job Description For The Natcor
UK Match Captain
Objective: - to play
other postal chess clubs in the UK.
This is
ongoing throughout the year and can start at any time:
1)
First find out how
many Natcor members are willing to play in the team (some of this can be found
out from the completed Treasurer’s renewal form in September).
2)
Contact other postal
clubs to see if they are willing to play us.
3)
Send details of
Natcor teams to the other captain:
a)
how many players in the team:
b)
starting and adjudication dates:
c)
rules of correspondence chess to apply.
4)
Send
out pairings at the start of the event.
5)
Publish this in EP
and the results as they come in.
6)
Collate
results and report to the editor of EP on a monthly basis.
7)
Liaise with the opposition match captain to appoint
adjudicators for unfinished positions where required.
8)
Liaise with opposition match captain to resolve any disputes that cannot
be resolved amicably by the players themselves.
9)
In the event that
this is not possible, liaise with the opposition match
captain to decide on disputes according to the rules of correspondence
chess.
10) Liaise
with the opposition match captain to investigate
allegations of defaults and determine the outcome of such matches (i.e. whether
to declare void or award wins by default, adjudicating positions as necessary).
11) Liaise
with the opposition match captain to deal
with complaints as a matter of urgency.
12) Keep
both parties and match captain informed as to what is happening.
13) No
decision should be rushed provided the players themselves are kept aware that
the allegations are being thoroughly investigated.
14) If
in doubt or you would prefer to seek another opinion on your decision then the
other committee members are always at your disposal.
15)
Report
results to the Webmaster as soon as possible.
Job Description For Natcor Webmaster
1)
Maintain
integrity of web site appearance and content.
2)
Ensure
information is kept as up to date as possible
3)
Cross-refer
information with En Passant to ensure accuracy/consistency.
4)
Make
changes as notified by club officials/members as quickly as possible.
5)
Maintain
functionality of internal hyperlinks.
6)
Monitor
external hyperlinks and repair/remove broken/defunct links as necessary.
7)
Add
new links only after committee approval.
8)
Keep
ftp password secure.
9)
Liaise
with web hosting authority as necessary to resolve server/publishing issues.
Job Description For The Natcor Trophy Officer
1) Buy trophies.
2) Have them suitably engraved.
3) Send trophies to
winners using Firs Class postage
ensuring that they are safely and securely packaged.
4) Report to the Webmaster names
of winners.
5) Issue
trophies
to the following:
Tom Morris Championship Winner:
- Natcor’s Champion (1
winner per year) (1
winner per year) (1
winner per year)
League Tournament: -
each division winner (approximately 4
winners per year)
APA: -
each group winner (approximately 2
winners per year)
Team Tourney: -
Captain of
winning team in Division One
((approximately
1 winner per year)
NBKO: -
winner of each section (approximately
2 section winners per year)
Email Tournament
winner (1 winner per year)
Agreement with the Treasurer on the price of
trophies is essential before purchase.
Job Description For The Tom Morris League Championship
Controller
1)
Recruit
players who would like play in this event.
2)
Send
out pairings at the start of the event.
3)
Place
players in the correct division based on previous years results.
4)
Collate
results and report to the editor of EP on a regular monthly basis.
5)
Appoint
adjudicators for unfinished positions where required.
6)
Decide
winner / relegation positions based on results received.
7)
Adjudicate
on disputes.
8)
Seek to get players
to resolve disputes between themselves.
9)
In the event that
this is not possible, decide on disputes according to the rules of
correspondence chess and Natcor's rules.
10) Investigate
allegations of defaults and determine the outcome of such matches (i.e. whether
to declare void or award wins by default, adjudicating positions if necessary).
11) Deal
with complaints as a matter of urgency.
12) Keep
both parties informed as to what is happening.
13) No
decision should be rushed provided the players themselves are kept aware that
the allegations are being thoroughly investigated.
14) If
in doubt or you would prefer to seek another opinion on your decision then the
committee is always at your disposal.
15)
Report
results to the Webmaster as soon as possible.
16)
Report the
Tom Morris League Championship winner to the Trophy Officer as soon as possible.
Job Description For The Natcor Overseas Match Captain
This
is an ongoing tourney throughout the year with different clubs.
1)
Form a
pool of Natcor members willing to play overseas teams.
2)
Contact
overseas clubs to arrange matches.
3)
When
contact is positive, discuss with the other captain details of the match for
example:
how
many players in the team:
starting
and adjudication dates:
rules
of correspondence chess to apply.
4)
Send
details of Natcor teams to the other captain.
5)
Send
out pairings at the start of the event.
6) Collate results and report to the editor of EP on a regular monthly basis.
7)
Appoint
adjudicators for unfinished positions where required.
8)
Liaise with the opposition match captain to appoint
adjudicators for unfinished positions where required.
9)
Liaise with opposition match captain to resolve any disputes that cannot
be resolved amicably by the players themselves.
10) In
the event that this is not possible, liaise with the
opposition match captain to decide on disputes according to the rules of
correspondence chess.
11) Liaise
with the opposition match captain to investigates
allegations of defaults, and determine the outcome of such matches (i.e. whether
to declare void or award wins by default, adjudicating positions if necessary).
12) Liaise
with the opposition match captain to deal
with complaints as a matter of urgency.
13) Deal
with complaints as a matter of urgency.
14) Keep
both parties and match captain informed as to what is happening.
15) No
decision should be rushed provided the players themselves are kept aware that
the allegations are being thoroughly investigated.
16) If
in doubt or you would prefer to seek another opinion on your decision then the
committee is always at your disposal.
17)
Report
results to the Webmaster as soon as possible.
Job Description For The
Natcor Team Tournament Controller
1)
Recruit
players who would like play in this event.
2)
Send
out pairings at the start of the event.
3)
Place
teams in the correct division based on previous years results.
4)
Collate
results and report to the editor of EP on a regular monthly basis.
5)
Appoint
adjudicators for unfinished positions where required.
6)
Decide
winner / relegation positions based on results received.
7)
Adjudicate
on disputes.
8)
Seek to get players
to resolve disputes between themselves.
9)
In the event that
this is not possible, decides on disputes according to the rules of
correspondence chess and Natcor's rules.
10) Investigate
allegations of defaults, and determine the outcome of such matches (i.e. hether
to declare void or award wins by default, adjudicating positions if necessary).
11) Deal
with complaints as a matter of urgency.
12) Keep
both parties informed as to what is happening.
13) No
decision should be rushed provided the players themselves are kept aware that
the allegations are being thoroughly investigated.
14) If
in doubt or you would prefer to seek another opinion on your decision then the
committee is always at your disposal.
15)
Report
results to the Webmaster as soon as possible.
16)
Report to
the Trophy Officer the
captain of the Team Tournament Division 1 winner as soon as possible.
Job Description For The
Natcor NBKO Controller
This
is an ongoing tourney throughout the year and players can start at any time.
1)
Recruit
players who would like play in this event.
2)
Send
out pairings at the start of the event.
3)
Collate
results and report to the editor of EP on a regular monthly basis.
4)
Appoint
adjudicators for unfinished positions where required.
5)
Decide
winner / relegation positions based on results received.
6)
Adjudicate
on disputes.
7)
Seek to get players
to resolve disputes between themselves.
8)
In the event that
this is not possible, decides on disputes according to the rules of
correspondence chess and Natcor's rules.
9)
Investigate
allegations of defaults, and determine the outcome of such matches (i.e. Whether
to declare void or award wins by default, if necessary adjudicating positions).
10) Deal
with complaints as a matter of urgency.
11) Keep
both parties informed as to what is happening.
12) No
decision should be rushed provided the players themselves are kept aware that
the allegations are being thoroughly investigated.
13) If
in doubt or you would prefer to seek another opinion on your decision then the
committee is always at your disposal.
14)
Report
results to the Webmaster as soon as possible.
15)
Report
winner to the Trophy Officer as soon as possible
Job Description Natcor APA Controller
This
is an ongoing tourney throughout the year and players can start at any time.
1)
Recruit
players who would like play in this event.
2)
Send
out pairings at the start of the event.
3)
Collate
results and report to EP on a regular monthly basis.
4)
Appoint
adjudicators for unfinished positions where required.
5)
Decide
winner / relegation positions based on results received.
6)
Adjudicate
on disputes.
7)
seek to get players
to resolve disputes between themselves.
8)
In the event that
this is not possible, decides on disputes according to the rules of
correspondence chess and Natcor's rules.
9)
Investigate
allegations of defaults, and determine the outcome of such matches (i.e. Whether
to declare void or award wins by default, adjudicating positions if necessary).
10) Deal
with complaints as a matter of urgency.
11) Keep
both parties informed as to what is happening.
12) No
decision should be rushed provided the players themselves are kept aware that
the allegations are being thoroughly investigated.
13) If
in doubt or you would prefer to seek another opinion on your decision then the
committee is always at your disposal.
14)
report
results to the Webmaster as soon as possible.
15)
Report
winner to the Trophy Officer as soon as possible
The APA is a tourney of fours. There are 4 players (1-4) per section and 4 sections (a-d) per group.
Four sections
making the group with the winner of each section playing in the group final.
Players can enter for as many groups as they like but only one section in each
group. Groups can start at any time
The
winner of each section plays in the final of that group. With the winner of the
group being given a Trophy.
Each
player plays 2 games against the other 3 in the section. The player with white
starts the pairing.
Player
1 starts against numbers 2 and 3, 2 starts against numbers 3 and 4, 3 starts
against 4, 4 starts against 1.
Job Description Natcor Email Section Controller
1)
Recruit
players who would like play by email.
2)
Send
out pairings at the start of the event.
3)
Place
players in the correct division based on previous years results.
4)
Collate
results and report to the editor of EP on a regular monthly basis.
5)
Appoint
adjudicators for unfinished positions where required.
6)
Decide
winner / relegation positions based on results received.
7)
Adjudicate
on disputes.
8)
Seek to get players
to resolve disputes between themselves.
9)
In the event that
this is not possible, decides on disputes according to the rules of
correspondence chess and Natcor's rules.
10) Investigate
allegations of defaults and determine the outcome of such matches (i.e. whether
to declare void or award wins by default, adjudicating positions if necessary).
11) Deal
with complaints as a matter of urgency.
12) Keep
both parties informed as to what is happening.
13) No
decision should be rushed provided the players themselves are kept aware that
the allegations are being thoroughly investigated.
14) If
in doubt or you would prefer to seek another opinion on your decision then the
committee is always at your disposal.
15)
Report
results to the Webmaster as soon as possible.
16)
Liaise with
CT pairings & Results
Secretary:
17)
Report to
the Trophy Officer the
winner
of the email section as soon as possible.
Job Description For Natcor’s Chairman
1)
The Chairman is the figurehead of Natcor and should lead by example and
endeavour to keep the club/committee informed of any issues likely to affect the
club.
2)
Oversee the running of the club through the committee.
3)
The committee members in their various roles are autonomous within the
confines of their job description, therefore, unless there is a major issue to
be resolved the Chairman will not intercede in their work. Where there are
issues the ultimate responsibility is the Chairman’s, after consultation with
the other members of the committee.
4)
The Chairman’s responsibility is to lead the committee on issues of
overall strategy for the club and ensure that strategy meets the needs of the
members for a self-financing enjoyable club.
5)
Recruit volunteers to take over vacant committee posts that occur.
6)
Recruit volunteers to take over vacant club officials jobs that occur.
7)
Chair all club meetings.
8)
Write up a regular ‘Chairman’s Chat’ piece for EP.
9)
and most important: - ‘Keeper of The Gavel’!
Job Description For Natcor’s Treasurer
1)
Pay bills with National Correspondence Chess Club cheques
a)
record all
transactions accurately.
b)
file all transactions
accurately.
2)
Cheques require 2 of the 3 authorized signatures: -
Chairman.
Secretary. Treasurer.
3)
in the event of a personnel change: -
a)
Use a ‘change of
signature form’ supplied by the bank.
b)
Fill in form (parts
relevant to the treasurer.
c)
Send form to the new
Officer.
4)
New Officer to: -
a)
Fill in form (parts
relevant to the new Officer).
b)
Return to treasurer.
c)
Treasurer then
returns form to the bank for authorization.
5)
Pay all receipts into the National Correspondence Chess Club account: -
a)
Record all
transactions accurately.
b)
File all
transactions.
6)
September is subscription renewal time. Send a notice to EP editor with: -
a)
A list of members who
have renewed.
b)
A list of members who
have made donations to club funds, (with grateful thanks).
c)
A list of members who
have yet to pay.
7)
After Nov 1st (which is the cut-off date for renewals) send a notice to EP
editor with: -
a)
A list of members who
have paid.
b)
A list of members who
have made donations to club funds. (with grateful thanks).
c)
A list of members who
have been deleted for non-payment.
8)
December: -
a)
Send deletion list to
the ‘label secretary’ with instruction to update address labels for En
Passant and pass onto the distribution secretary.
9)
New members: -
a)
Pay all money
received into the bank.
b)
Send receipt for the
cheque to new member.
c)
Inform Secretary with
instruction to update address labels for En Passant and pass onto the
Distribution Secretary.
d)
Notify CT Pairings
and Results Secretary and any other tournament controller where the new member
has expressed a wish to participate.
e)
Send new member club
rules and Natcor’s constitution.
10)
Balance the books: -
a)
Number the receipts
and put number on the expense sheet next to the item paid.
b)
List all expenses.
c)
When the final bank
statements arrives (normally January at the earliest).
d)
Send to auditor.
11)
Send copy of accounts to editor of EP.
a)
Prior to the AGM in
May.
b)
Have copies available
for members attending the AGM
c)
Send report of the
year to Natcor’s secretary.
d)
Send report of the
year to the editor of EP.
13) Keep the address list up to date. Inform Secretary and
Distribution Secretary of all changes.
14) liaise with recruitment Officer.
Job
Description For Natcor’s Honorary Secretary
1)
Write a report for
publication in En Passant informing members of club news views etc.
2)
Deal with any queries
from the members.
3)
Deal with any
incoming mail to the sec about the club from all sources including Natcor’s
web pages.
4)
Prepare documentation
for AGM (agenda; reports etc).
5)
Keep the address list
and address labels up to date. (liaise with recruitment Officer and Treasurer.
6)
Always back up
members information.
7)
Send addressed labels
to the Distribution Secretary.
8) Inform
Editor of EP of Details of New Member.
January
Send notice to the EP editor for publication requesting
members to apply to host AGM in the following year. Closing date for applicants
is end of April.
For March EP
Send the new agenda and the minutes of the previous AGM to
the editor for publication in EP prior to the May AGM.
April EP
Put a notice in EP announcing the yearly election of the
committee.
Closing date for applicants: - the last day of June.
June EP
Copy the AGM minutes into the minute book and send a copy to
the EP editor for publication along with annual reports to editor of EP.
July EP
Send notice to EP editor announcing the AGM dates and
location for publication in EP as soon as the committee have made their
decision.
Send
to the Distribution Secretary a subscription renewal form to be enclosed with
the July EP.
August EP
Election of the Committee:
In the event of a contested election, ballot papers
will be sent out with the September En Passant together with manifestoes (if
written by the candidates) to a maximum length of 300 words each.
September EP
Promote/encourage members to attend AGM.
November/December
Send notice to the EP editor for publication in November EP
requesting members to apply for motions for inclusion in the agenda for the AGM
to be received by the Secretary not later than the last day of March.
Job
Description For Natcor’s Distribution Secretary
1)
Each month receive Addressed labels from Natcor’s Secretary.
2)
Affix labels and stamps to envelopes.
3)
Each month receive En-Passant Proofs from Editor of En-Passant.
4)
Take Proofs to the Printers.
5)
Pick up EP’s from Printers (normally next day)
6)
Assemble and staple pages.
7)
Fold and insert into the stamped addressed envelopes.
8)
Take to Post Office.
9)
Check for correct postage (foreign; weight; size; etc.)
10)
Photocopy Bills and Receipts for own record.
11)
Send all paid bills and Receipts to Natcor’s Treasurer.
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